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Anthony Nassar, Founder & Principal, Venture Momentum, Inc.
 
  In This Issue
Note from Anthony
Featured Interview – Telling Stories
Article of the Month – Four Basics in a Financial Plan by Rand Heer
About Venture Momentum
  
May 11, 2005

Vol.2, Issue 5

Published on the second Wednesday of every month

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  Note from Anthony

Dear Reader,

The past six months have been very exciting for Venture Momentum, which acquired several new clients in the areas of Internet advertising, wireless and consumer software. These companies are at various stages of development ranging from seed to post Series C. It’s very encouraging to finally see some strengthening of entrepreneurial activity in the San Francisco Bay area. One can only hope that this trend continues.

Last week I attended in Palo Alto, CA, a presentation by Paul Graham (www.paulgraham.com), who told us the fascinating story of how he sold his company, Viaweb, to Yahoo, and the series of events that preceded the sale. In a future issue, I hope to be able to point you to a link on Paul’s site where you can read about it.

Planning on attending TieCon 2005? I am. This event is for entrepreneurs and takes place on May 13 and 14 in Santa Clara, CA. There is an impressive lineup of speakers from Google, salesforce.com, Yahoo, Adobe and others. I hope to see you there.

To YOUR Venture’s success,

Anthony Nassar
Founder & Principal
Venture Momentum, Inc.
415-897-0195
http://www.venturemomentum.com

 
  Featured Interview – Telling Stories
 

Seth Socolow

Today I am excited to share an interview with Seth Socolow, CEO of Telling Stories, Inc.. With great determination and passion, Seth launched his software company and deployed his first software product in a pure bootstrapped mode. I know you’ll enjoy his entrepreneurial views and insights.

Anthony: Seth, what led you to launch Telling Stories?

Seth: I was at a point in my life where I had realized many of my career goals. I always wanted to work for an American company in Europe - a dream I fulfilled. As I was consulting for a very small software company in Paris, France, I shared an office with the CEO and got to know her business well. During the course of this 8-month consulting assignment, I came to the realization that starting a software company was definitely within my reach.

At that time, I wanted to do something entrepreneurial and was looking for the next great entrepreneurial inspiration. Whenever the next great idea came, I was ready to go for it. I was looking at a USB thumb drive, and was brainstorming ideas with a friend of mine on the kind of data that one would want to store on that device. Amazingly, you can store a great deal of content on these devices, which are becoming increasingly inexpensive. We thought of storing music, pictures and art; basically anything that can be digitized that has been important to you over the course of a lifetime.

I kept going to events where there was a tribute done to the guest of honor. These were weddings, major milestone birthdays, graduations, retirement parties, and even a memorial service. I hadn’t seen any products that were geared towards making it easy to integrate all these components of the tribute. Having worked in the software industry, I knew that the average person would have difficulty completing such a project, and that one would need to come up with a user friendly tool to help him/her put it together. So I took the concept a step further and launched Telling Stories.

Anthony: Can you give us a brief overview of your product?

Seth: Telling Stories, as the name indicates, is about giving people with very little computer experience an easy-to-use tool for creating multimedia stories. Our first product is all about a life story. We would like to release additional products for different, more limited types of stories. But right now our product is about telling a life story with multimedia. This could be the result of an inspiration to record your own memories to pass to your family, or your desire to create a tribute to someone else.

Telling Stories allows you to pull together:

  • photos, both digital and conventional (we help with the process of scanning photo prints)
  • home movies (once again, if they are not digital we have a service that helps people get those converted so they can be used digitally)
  • favorite songs, whether you have them in MP3 format or in your CD collection (we have a built-in CD ripper)
  • text

Obviously, the story is a big part of it. So Telling Stories provides a way to create the narrative that pulls all this multimedia together, either in the form of text on screen or by recording the narrative in one or several voices. The output is something between a slide show and a movie. It’s available as a self-running executable program that can be played on any Windows computer. It can also be put on a CD. In the original product, the story is projected from the laptop at an event. We are about to launch the first upgrade which will allow people to generate a DVD so that they can play their stories on a television.

It’s quite a powerful thing to see people watch their whole life flash before them.

Anthony: What is your target market?

Seth: This is something we’ve been struggling to define. However, our biggest segment today is the family history enthusiast, a segment that definitely skews more towards women. There is a phrase that people are throwing around these days that describes our target market well: “The Chief Memory Officer” in the family.

Also, scrapbooking is an extremely popular hobby in America today. It’s grown to be a $2.5 billion dollar industry where customers are for the most part women.

Anthony: As a bootstrapped startup, how did you find resources for product development and how long did it take to complete the development cycle?

Seth: I worked in the software and Internet development business. So I had the right types of contacts to find the people I needed for this project. Times were also difficult back then and a lot of people had been downsized. So there were plenty of talented people in the marketplace who didn’t have full time jobs and who were willing to a) get involved in something very exciting and b) work for less money than they used to.

As far as the product development cycle is concerned, it took exactly 2 years from the original idea to launch. I had the original idea in May 2002, and launched the original product in May 2004. There were some stops and starts along the way. Obviously I needed to recruit the team so we didn’t begin coding until September of 2002.

Anthony: Did you follow the traditional product development process?

Seth: I had been trained formally on that process, had written market requirement documents, and worked with engineers to turn those into engineering specifications and then have the product developed. In the case of Telling Stories, I think it was something of a short circuited development cycle: I had written up what I wanted in terms of a requirements document, and as often is the case when you involve a marketing person in that process, you’re blue-skying the features and finding later that there is no way you’ll be able to implement everything you want for your first version. The next step was really to bring in a user interface specialist who would help me come up with interfaces around all of my ideas, and then work with the programmer to actually build the product. In retrospect, I would have liked to have had a more formal architecture prior to developing. At the same time, that’s not always practical when you’re prototyping.

Anthony: What is your approach to building the team?

Seth: This step is critical for any entrepreneur. One of the most important lessons I learned in the course of running this company is the distinction between who is an employee, who is a partner, who is a consultant, who is an advisor, and what kind of expectations to have of all those people. I think many entrepreneurs face these issues and the only way to deal with them is to go through the process.

You hire someone who is really committed at the beginning and then his or her time gets diverted elsewhere. It comes down to what motivates people. Some people are motivated by money. That’s not the type of person you want to work with in a startup because you don’t have a lot of money to give them. Other people are motivated by being part of something, or thinking that the work being done is for the greater good. Others are motivated because they are great risk takers and can see that there’s going to be a long term payout even if there isn’t any short term cash.

To build the team, I’ve taken various paths. The most effective one has been to tap into every area of my network and try to find the right people that way. I’ve also placed ads on CraigsList. I think CraigsList list is an incredibly powerful tool. You get tons of responses back. Particularly if you spend some good time crafting what you’re looking for ahead of time. Regardless of how well you describe your needs, you will get a lot of responses that do not match your requirements. You'll need to spend time weeding them out, and then calling people back to try to find the right person. It’s particularly challenging when it all comes down to people’s motivation.

Anthony With the job market improving, is it becoming harder for Telling Stories to recruit good talent?

Seth: It’s getting a little bit more difficult. At the same time, we’ve validated what we’re doing, so it’s easier to see the potential. Once you have traction, there's more interest because people can see the upside.

Anthony: Which channels do you currently use to sell your product?

Seth: Our product is available for sale at Fry’s Electronics, as well as on our website. We’ve also partnered with various companies and Dell just started selling our program on their web site this past week. This is very exciting for us in terms of product exposure and brand recognition.

Retail sales have been increasingly challenging for all hard media goods. The record industry is fighting very hard as downloads are cannibalizing their CD sales. The same phenomenon is now being experienced with DVDs and software. More and more is being downloaded and less and less is being sold at retail outlets. As a result, direct marketing opportunities have been a big part of our sales and marketing strategy. We like to team up with a company that has an e-mail list of interested parties. They market to that list and we share the revenues on what’s actually sold. The model for software sales is changing and we have to keep up with it.

Anthony: Have you actively pursued public relations as a marketing tool?

Seth: We’ve done a phenomenal job with PR. It’s been about explaining this new concept and our unique approach to solving a problem that so many people have. It’s been easy for us to get great press coverage because we solve a problem that is very easy to understand. Everyone that I’ve ever talked to has piles and piles of boxes of photographs or old movies in their attic, closet or basement.

The press relates to the problem and sees a company that’s approaching it uniquely. I also think that one shouldn’t discount, in any marketing effort, how much people respect entrepreneurs: this has been a big lesson for me. People want to help. They understand that you’re putting a lot on the line and they want to see you be successful. It’s one of the nicest things about human nature.

On our launch we gave a gentleman by the name of Walter Mossberg from The Wall Street Journal an exclusive. Mossberg is well respected in the country as the consumer technology guru. He wrote a nice piece about us. He also goes on CNBC Power Lunch each week and speaks about what’s in his column. So by virtue of being covered in his column, we had television coverage on our first day, which is pretty exciting for a small company like ours. We were also written up in USA Today the following week. More recently, in February 2005, we received coverage in PC Magazine, where we got 4 out of 5 stars. We’ve also enjoyed coverage in scrapbooking publications and some family tree magazines. In addition, I’ve been on the radio a couple of times, and in early May I recorded a segment that will air on a show called Let’s Talk Computers (www.letstalkcomputers.com).

Anthony: How significant is the cost of customer support for Telling Stories?

Seth: This is something we’ve given a lot of thought to. I’ve already identified an outsourced partner for customer support. However, we haven’t reached the volumes of customer calls yet to justify turning that service on. In total, it’s probably about an hour a month, which is nice. There’s a real human interaction with our customers, and that’s important when you’re offering a product like ours. People have a deadline – some important family member is about to celebrate a big event and they have to complete their project by a certain time. So we have to be very concerned with these issues in our customer support.

As we reach 10 hours of customer support a month, we probably won’t want to do it ourselves anymore. It’s actually inexpensive to outsource support. And anyone outsourcing support has these questions to face: Are we going to get the same quality when we outsource? What’s most important about customer support is the feedback you receive from your customers. So if you introduce someone between you and them, is the information going to flow the way it needs to?

Anthony: Do you have interesting customer experiences to share?

Seth: The testimonials we get back from our customers are important motivating factors for me. There are two that stand out in my mind because they both mention that viewing the stories they developed with Telling Stories had brought tears to their eyes. So there is truly an emotional impact being made by our software. We also have people who send written feedback and say, "I love this program." You know, love and software programs don’t necessarily go hand in hand. This is certainly what we were looking to do: create something that is much more than a software utility, something that has an emotional impact. And we’ve been successful in realizing that goal.

We had a gentleman who was part of one my early focus groups for the beta version of the product. He came up to me after the session and said that he wanted the software. I asked him why he wanted it, given that it was not ready yet. In fact, it hadn’t even been released as beta yet. He was a controller in Silicon Valley who had been downsized. He explained to me that he wanted to create a multimedia resume with our software and use it to import reports that he’d done, scan in some old business cards, and include pictures of people he worked with. He felt that if he could bring his multimedia story to the attention of an HR department, in addition to his traditional resume, he would stand out from the pile. That was something I never even thought of. More and more, I’ve been hearing about the concept of multimedia resumes, which I think they’re teaching in some schools. This could be a good application for our product in the future.

Anthony: What advice do you have for today's entrepreneur?

Seth: Keep in mind that determination is probably one of the most important qualities you can have as an entrepreneur. If you haven’t already done so, you should read the book “The Alchemist” by Paulo Coelho. Being an entrepreneur is a very hard undertaking. At the same time, the rewards come in so many different ways. It’s very different from anything else you can do. And you have to realize that if it weren’t this hard, more people would be doing it. You’re really stepping outside of what most people view as the conventional course of action, which is get a job and earn money working for someone else.

You’re going to be faced with some difficult challenges, even just with making the decision to do it. It’s such a divergent path from convention that people won’t understand it, and many will tend to be naysayers. I think if people discourage you, a lot of times it’s because they’re jealous. They wish they had the courage to take the risk that you’re about to take. So just don’t let that dissuade you. If you’re sure you’re on to a good idea, you believe in it, and feel that you have the determination to carry it through, don’t let anyone stop you. That’s my most pressing advice to today’s entrepreneur.

On the other hand, as you start your entrepreneurial venture you’ll come into contact with a very different group of people on a day to day basis. I describe it sometimes as an informal club that you’ve joined. And this whole world of people opens up to you. In many cases, they’re other entrepreneurs. They’re the only people who can relate to what you’re doing. They know how hard it is and they want you to be successful. The true entrepreneurs are sharing contacts, sharing ideas, making introductions for you. It’s great to be a part of that club, and it’s something you can only become a part of by taking the plunge. Being an entrepreneur can be pretty lonely. You should connect with entrepreneurs at networking events so you can become part of this community. I recall meeting a gentleman at an EBIG (www.ebig.org) event in the East Bay some time ago. He gave a keynote speech and told the story of an original idea he had about starting a chain to change motor oil after being out of college for a couple of years. He met dozens of VCs on Sand Hill Road, but every one of them said no to him. Finally, he came to the realization that he was never going to get VC capital. He went and got a $5,000 loan from his grandmother. She put the fear of God into him about losing her money. And he never did lose it. He built a successful chain of oil change centers and ended up buying an oil company to go further up stream in the process so he could improve his supply prices. I was inspired by the story he told.

Bio

Seth Socolow, CEO and Founder of Telling Stories, Inc., brings a proven track record of creating and marketing software and web sites that change how people use computers in their everyday lives. At Telling Stories, his most significant early achievements are the recruitment of the management team, completion of Telling Stories V.1, and the securing of retail distribution. Previously he was Product Manager at Intuit for the UK and German versions of Quicken 2000. He also helped conceive and implement interactive personal finance Web sites in France, Germany, the UK, Canada, and Australia. In 1999 he left Intuit for AltaVista, where he was Product Manager for Babel Fish, the company’s machine translation service. He created the “World Channel”, which provided real-time almanac information to consumers and resulted in $2.5 Million annual revenues to AltaVista. In 2000-2001, he was the London-based European Marketing Manager, at which time he launched 17 country-specific search engines.

 
  Article of the Month – Four Basics in a Financial Plan by Rand Heer

I’ve worked with scores of entrepreneurs who need financial plans to understand their businesses and raise capital. Many build their own spreadsheets. Some use planning software packages such as Alight Planning or Business Plan Pro. Others work with consultants who have their own templates and methodologies. Regardless of the format or tool, the same question is frequently asked: “What are the most important basics I need to worry about in my financials?” Here’s my view of the top four must-do items.

  1. Develop the plan bottoms up, with relevant line items

    “Bottoms up” means planning where the financials are built up from low levels of detail. This is in contrast to planning “tops down”, where revenues are extrapolated from market size and share assumptions, and expenses are forecasted as percentages of revenues.

    Nobody takes tops-down seriously. Bottoms up is what you need to do. In corporate budget systems, the lowest level is natural class accounts. For example, office supplies or travel expenses. Such accounts are then “rolled up” through a reporting hierarchy of cost centers and departments into the P&L. Entrepreneurs don’t need to follow the corporate rules. Good bottoms up planning starts with line items that are relevant to describing the business model. On the revenue side, you need to forecast sales at the lowest level of product or service detail, where you can think through assumptions about volumes and pricing. For example: Product A sales for the USA and Product A for Europe, not just Product A. Or Product B Direct and Product B Partners, not just Product B. For expenses, break spending into relevant chunks. If legal fees for patents is a big expense, then set up a separate line item called Legal Patents. If travel for sales reps is a major cost, then plan travel based on the number of reps. Go for the detail where the spending is material.

    To sum it up: good bottoms up planning is driven by relevance and clarity, not accounting categories.
     

  2. Create line items that are activity driven

    The saying goes, "Don’t manage the dollars. Manage the activities that cause dollars to be spent." Same thing for planning. Don’t plan the dollars. Plan the activities that drive profits and cash flow.

    It’s easy to think through and put numbers to important activities. For example, the economics of selling direct. The sales target is $600K. Each sales rep sells $100K. You need to hire six reps. Each rep is paid a salary and commissions. Each rep also travels, has a telephone, uses supplies, and carries a laptop. Hiring sales reps drives cost.

    In the activity chain, forecasted sales drive the hiring of sales reps based on how much each rep can sell. How much each rep can sell is a productivity assumption—i.e. $100K per rep. Hiring reps drives costs—salaries, commissions, payroll taxes, benefits, travel, supplies, laptop, etc. Each cost has a cost rate—month salary $5,000, commission rate 2% of sales, payroll taxes 9.5% of salary, etc. If you built an activity chain like the sales rep example, you can then manage and master the inputs. It’s called “twiddling the knobs” of your financial model. You do this until the assumptions feel right and the numbers look right. A well structured financial plan incorporates many “mini-models” like the sales rep example where the impacts are material. This is real bottoms up planning.
     

  3. Reveal assumptions for clarity and sensitivity analysis

    Here are the rules:
     

    • Identify input assumptions using special background or font colors.
    • Organize inputs for easy access — put inputs on one or just a few worksheets.

    VCs focus on assumptions. They have experience in this. They want to know what the assumptions are and judge for themselves. In some cases, they’ll want to manipulate your spreadsheets directly.

    Revealing assumptions also makes sensitivity analysis easy to do. By changing an input and then observing the financial result, the entrepreneur can identify the most sensitive assumptions in his plan where more research, customer feedback or operating experience is needed.

    A variation on sensitivity analysis is testing for breakeven—that is, changing unit or dollar sales in the model until profit is zero. Breakeven answers the question “how much do I have to sell to cover my costs?” From the VC’s perspective, the question is “how much do they have to sell to stop the cash drain?”
     

  4. Develop alternate scenarios

    Sensitivity analysis is where you change an individual input assumption to see the impact on a financial target such as sales or profits. Scenario analysis is where you change many assumptions to analyze the financial profile of a substantially different strategy or business condition.

    For example, the base scenario might be low volumes, high prices, and selling off the Internet. Scenario B might be high volumes, low prices, and selling through distribution. Scenario C could be doing both in some assumed mix. By creating and comparing the scenarios, the entrepreneur can better understand his choices and answer investor questions.

    The following are areas most frequently probed by VCs that go beyond the baseline plan:
     

    • Alternate volumes and pricing: What are the P&L and cash flow impacts of different prices and unit sales across a presumed price/volume curve?
       
    • Alternate channels: What are the economics of different channels? For example, selling through partners versus a direct sales force. Getting a handle on this can be a zoo!
       
    • Alternate timing: What is the capital requirement if development is delayed, or if the sales ramp is slower than planned? Timing questions are usually oriented to understanding the downside.

    This article is an extract of a longer white paper titled “Standards for Financial Plans.” You can download the full white paper in PDF format from Alight Planning’s website.

    About the Author:

    Rand Heer is President of Alight LP, a software company that develops desktop planning tools for entrepreneurs and small business. Alight Planning, the company’s flagship product, was released in March 2005. Rand is an entrepreneur himself, having founded five technology companies in IT services and software. He has written numerous white papers on business planning and contributed to two books including the Microsoft Press best seller Business Intelligence: Making Better Decisions Faster.

 
  About Venture Momentum

At Venture Momentum, Inc., we work with start-up entrepreneurs who wrestle with finance and accounting. We help you put together the pieces of your financial puzzle by providing a solid foundation from which to successfully raise capital, manage growth and achieve liquidity. To learn more, give me a call at 1.415.897.0195 or visit http://www.venturemomentum.com.


Disclaimer: The information in the e-zine (the "Information") is current as of the date of the issue shown at the top of the e-zine. The Information is intended solely to illustrate general concepts and guidelines on various business subjects. It may not apply to specific situations. The Information does not constitute accounting, financial, tax, legal or other professional advice. You are urged to consult with a qualified professional who can understand your specific situation and advise you accordingly. No Information creates a warranty. All Information and links to other websites are provided on an ‘as-is’ basis without any warranties, express or implied, including warranties of merchantability or fitness for a particular purpose. In no event shall Venture Momentum, Inc., its authors, publishers, contributors and editors be liable for any indirect, incidental, special, consequential, or punitive damages of any kind whatsoever arising out of your use of this e-zine, the Information, and/or links to other websites regardless of the cause of action.
 
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